Environmental Policy

Effective date: April 1, 2026

ProctorEdu Inc. dba OctoProctor (“we,” “us,” “our,” or “OctoProctor”) is committed to operating in an environmentally responsible manner. This Environmental Policy (“Policy”) sets out the principles and practices that guide our approach to environmental sustainability.

1. About our operations

OctoProctor is a Software-as-a-Service company providing online proctoring solutions. We operate as a predominantly remote organization, with no owned data centers, no company vehicles, and a minimal physical footprint. Our principal registered address is 111 Pier Ave STE 100, Hermosa Beach, CA 90254, United States.
This operational profile means our environmental impact is concentrated in three areas: cloud infrastructure, office and employee energy use, and occasional business travel. This Policy is scoped accordingly.

2. Scope

This Policy applies to all OctoProctor employees, contractors, and consultants.

3. Cloud infrastructure

All OctoProctor services run on Amazon Web Services (AWS). We do not own or operate physical servers.

Our practices:

• Right-sizing. We monitor cloud resource utilization and eliminate over-provisioned or idle resources on a regular basis.
• Auto-scaling. Compute resources scale with demand, avoiding the energy waste associated with permanently provisioned capacity.
  
• Data lifecycle management. We delete data in accordance with our data retention schedule, reducing ongoing storage consumption.
• Efficient development. We use caching, data compression, and optimized algorithms to minimize unnecessary computation and data transfer.

AWS environmental profile. AWS maintains ISO 14001 certification. According to Amazon's 2024 Sustainability Report, Amazon matched 100% of the electricity consumed across its global operations, including AWS, with renewable energy in 2023. Further details are available at sustainability.aboutamazon.com. We use the AWS Customer Carbon Footprint Tool to monitor the emissions attributable to our infrastructure usage.

4. Workplace practices

OctoProctor operates as a predominantly remote company, with most team members working from locations of their choosing. This materially reduces the environmental costs associated with traditional office settings, including daily commuting, facility energy consumption, and office waste.
We encourage team members to:

• Use energy-efficient equipment and power-saving settings.
• Recycle end-of-life electronic equipment through a certified or authorized recycler rather than discarding it in general waste (see Procurement and e-waste below for recognized schemes).
• Favor digital collaboration over travel wherever practicable.
  

5. Business travel

Travel is the exception, not the norm. When travel is necessary, employees are expected to:

• Consider whether a video call would serve the same purpose before booking.
• Prefer direct routes and ground transportation over short-haul flights where reasonable.
  
• Consolidate trips to reduce frequency.
  

6. Environmental benefits of online proctoring

Our core service displaces the need for physical testing centers, which carry significant energy, transportation, and paper costs. By enabling examinations to be taken remotely, OctoProctor helps testing institutions reduce:

• Test-taker and staff travel to examination venues.
• Energy consumption from dedicated testing facilities.
  
• Paper usage associated with printed examination materials and reports.
  

We do not make quantified emissions-reduction claims on behalf of clients, but we believe the shift from in-person to online proctoring can contribute to reduced environmental impact for testing institutions.

7. Procurement and e-waste

When purchasing equipment for company use, we prefer energy-efficient and durable products, giving weight to recognized efficiency labels such as ENERGY STAR and the EU Energy Label where available. Electronic equipment that reaches end of life must be recycled rather than disposed of in general waste, through a recycler that is certified or authorized under the standards of the jurisdiction in which disposal takes place.
Recognized examples include:

• R2 (SERI) or e-Stewards certified recyclers, in the United States and other markets where these certifications are recognized;
  
• authorized treatment facilities operating under the EU Waste Electrical and Electronic Equipment Directive (2012/19/EU) and its national transpositions; or
  
• equivalent licensed or certified recyclers where no such certification scheme exists.
  

8. Compliance

OctoProctor complies with applicable environmental laws in the jurisdictions where we operate. Given our operational profile — a remote-first SaaS business with no owned facilities, data centers, or company vehicles — the environmental obligations that apply to us are principally those governing the disposal of end-of-life electronic equipment, which is handled in accordance with the requirements of the jurisdiction in which disposal takes place.

9. Continuous improvement

We review this Policy periodically, typically on an annual basis, and update it as our operations evolve or as new regulations or best practices emerge. We welcome employee suggestions for reducing our environmental footprint and will act on practicable improvements.

10. Contacts

For questions about this Policy or to report an environmental concern:

• Email: legal@octoproctor.com (subject line: “Environmental Policy”)
• ProctorEdu Inc. 111 Pier Ave STE 100, Hermosa Beach, CA 90254, United States